HOA Property Management

 Duties at a glance

  • Send monthly assessment bill, which includes return envelope and monthly bill details such as current/ special assessments, late fees and/or legal fees.

 

  • Receive payment checks, post to homeowners’ accounts and deposit funds directly into bank account of Homeowners Association.

 

  • Receive, review and pay vendor invoices. Present invoices of vendors/contractors serviced to the Board upon written request.

 

  • Prepare monthly detailed financial statements. The financials include at least the following:  A Balance sheet (showing status of collection of delinquencies) and check disbursement register.

 

  • Prepare checks on association bank account for payment of bills. Board may co-sign checks if registered.

 

  • Assist Board of Directors in preparing annual budget for every fiscal year.

 

  • Keep all books and financial records in accordance with (GAAP) Generally Accepted Accounting Principles

 

  • Common Area maintenance, including 24/7 emergency service and atleast Bi-weekly walkthrough informal inspections of all Common Areas

 

  • When units are sold, deliver accurate HOA Certification to Escrow Company, as well as all documents of the Association.

 

  • Solicit bids for independent annual examination of the book of the association by CPA if required and/or requested.

 

  • Ensure that taxes are filed in a timely manner, or be sure that proper extensions have been filed.

 

  • We have direct relationships with attorneys and we will initiate any necessary case for any delinquent HOA dues, and go through the entire process until all issues are resolved.